INTERIOR DESIGN PROJECT COORDINATOR AND ADMINISTRATOR
Cécile & Boyd - Interior Design Project Coordinator and Administrator - Cape Town
We are looking for an Interior Design Project Coordinator and Administrator to join our team at Cecile & Boyd in Cape Town. You will be responsible for all administrative tasks relating to projects, the delivery of all procurement including procurement scheduling, logistics, and cost tracking, and play a Key role in documentation and file management.
Responsibilities:
Coordinate project procurement: Negotiate trade discounts, generate and distribute purchase orders, confirm lead times, Manage supplier contracts, manage supplier payments, invoicing, etc.
Manage procurement documentation, maintain schedules and project filing for procurement - including digital project filing and hardcopy binders.
Produce project procurement reports, project cost analysis - reporting on all project related expenses.
Create schedules / contractor reports. (all from Estimate).
Provide support onsite, meeting contractors and site surveys.
Coordinate deliveries and assist with installation.
Final project handover, household manual and cleaning manuals.
Custom Orders:
Secondary vendor liaison on custom orders (generally after quoting... This would include sending control samples to vendors, requesting finish samples for approval, manage CFA's and sampling for approval. Including follow ups for further sampling if required. Assist with follow up on vendor drawings for approval. When orders complete, requesting control images for approval, Follow up on ETA's. Requesting invoices, coordinate delivery).
Review invoices with project manager for final sign off.
Direct queries to designers requiring design input.
It would be beneficial to have someone:
With some industry knowledge – basic understanding of the difference between mm / cm and m. Able to open drawings and measure / basic drawing skills to make simple updates as and when the scope changes / sizes change. Basic functions as part of data capture.
Someone with some UK procurement experience, who might be familiar with various fabric houses, international shipping protocols etc.
If you possess the above experience skills please click on the email
link below to
send your cover email and CV to Stephan Arkcoll
Please note that only candidates successfully selected for interviews will be contacted
By
sending
Cécile &
Boyd
your CV
and
motivation,
you will
be
providing
Cécile &
Boyd
with
personal
information
for the
purpose
of
investigating
whether
you
could be
considered
for an
interview.
Kindly
note
that
this
advertisement
does not
constitute
an
employment
offer,
neither
is
placement
guaranteed
during
this
period
of
consideration.
In
addition,
by
sending
Cécile &
Boyd
your CV
and
motivation,
you
authorise
Cécile &
Boyd
to make
enquiries
and
checks
on the
information
you
provided
therein.
You
further
indemnify
Cécile &
Boyd
against
any
action
consequential
upon
such
enquiries
and
checks.
Cécile &
Boyd
will
compile
a
shortlist
from all
CVs and
motivations
received
and will
invite
possible
candidates
it deems
suitable,
for an
interview.
Candidates
who may
not meet
the
specific
criteria
of the
position
will be
advised
accordingly.
Week
31 |
Monday 29 July
2024 valid till
Sunday 08
September 2024
Internal
Reference 2024/06008
Established in 1989 by members of the kitchen industry, the Kitchen Specialists Association is a non-profit company managed by regional committees in Gauteng, KwaZulu-Natal and Western Cape and overseen by a national committee.
The Gauteng Institute for Architecture is one of the oldest architectural organizations in South Africa, founded in 1900 as the Transvaal Institute of Architects. We are a voluntary association affiliated to the South African Institute of Architects and endorsed by the South African Council for the Architectural Profession.
Our Mission: To serve our members’ interests, promote a better built environment and a greater awareness of Architecture.
The IID is the only professional body representing the Interior Design industry in South Africa. Serving the needs of registered, practicing interior architecture, interior design and interior decorating professionals as well as education institutions and suppliers that provide services to the interior design industry.
