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INTERIOR DESIGN PROJECT COORDINATOR AND ADMINISTRATOR
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Cecile & Boyd

Cécile & Boyd - Interior Design Project Coordinator and Administrator - Cape Town

We are looking for an Interior Design Project Coordinator and Administrator to join our team at Cecile & Boyd in Cape Town. You will be responsible for all administrative tasks relating to projects, the delivery of all procurement including procurement scheduling, logistics, and cost tracking, and play a Key role in documentation and file management.

Responsibilities:
  • Coordinate project procurement: Negotiate trade discounts, generate and distribute purchase orders, confirm lead times, Manage supplier contracts, manage supplier payments, invoicing, etc.
  • Manage procurement documentation, maintain schedules and project filing for procurement - including digital project filing and hardcopy binders.
  • Produce project procurement reports, project cost analysis - reporting on all project related expenses.
  • Create schedules / contractor reports. (all from Estimate).
  • Provide support onsite, meeting contractors and site surveys.
  • Reconcile WIP / returns.
  • Prepare final project account with TT&D invoice.
  • Negotiate transport quotes, co-ordinate deliveries, prepare import / export documentation / insurance / clearing, manage project storage.
  • Coordinate deliveries and assist with installation.
  • Final project handover, household manual and cleaning manuals.
Custom Orders:
  • Secondary vendor liaison on custom orders (generally after quoting... This would include sending control samples to vendors, requesting finish samples for approval, manage CFA's and sampling for approval. Including follow ups for further sampling if required. Assist with follow up on vendor drawings for approval. When orders complete, requesting control images for approval, Follow up on ETA's. Requesting invoices, coordinate delivery).
  • Review invoices with project manager for final sign off.
  • Direct queries to designers requiring design input.
It would be beneficial to have someone:
  1. With some industry knowledge – basic understanding of the difference between mm / cm and m. Able to open drawings and measure / basic drawing skills to make simple updates as and when the scope changes / sizes change. Basic functions as part of data capture.
  2. Someone with some UK procurement experience, who might be familiar with various fabric houses, international shipping protocols etc.

If you possess the above experience skills please click on the email
link below to send your cover email and CV to Stephan Arkcoll
 
Submit
 
  Stephan Arkcoll - stephan@cecileandboyd.com  
 
Please note that only candidates successfully selected for interviews will be contacted
 
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By sending Cécile & Boyd your CV and motivation, you will be providing Cécile & Boyd with personal information for the purpose of investigating whether you could be considered for an interview. Kindly note that this advertisement does not constitute an employment offer, neither is placement guaranteed during this period of consideration. In addition, by sending Cécile & Boyd your CV and motivation, you authorise Cécile & Boyd to make enquiries and checks on the information you provided therein. You further indemnify Cécile & Boyd against any action consequential upon such enquiries and checks. Cécile & Boyd will compile a shortlist from all CVs and motivations received and will invite possible candidates it deems suitable, for an interview. Candidates who may not meet the specific criteria of the position will be advised accordingly.

  Week 25 | Wednesday 19 June 2024 valid till Sunday 28 July 2024  
  Internal Reference 2024/06008  

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KSA Gauteng Institute for Architecture IID Professions
Established  in 1989 by members of the kitchen industry, the Kitchen Specialists Association is a non-profit company managed by regional committees in Gauteng, KwaZulu-Natal and Western Cape and overseen by a national committee. The Gauteng Institute for Architecture is one of the oldest architectural organizations in South Africa, founded in 1900 as the Transvaal Institute of Architects.  We are a voluntary association affiliated to the South African Institute of Architects and endorsed by the South African Council for the Architectural Profession.

Our Mission: To serve our members’ interests, promote a better built environment and a greater awareness of Architecture.
The IID is the only professional body representing the Interior Design industry in South Africa. Serving the needs of registered, practicing interior architecture, interior design and interior decorating professionals as well as education institutions and suppliers that provide services to the interior design industry.
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Wednesday 19 June 2024