Southern Guild - Production & Logistics Coordinator - Cape Town
Established in 2008 by Trevyn and Julian McGowan, Southern Guild represents contemporary artists from Africa and its diaspora. Based in Cape Town and Los Angeles, the gallery’s programme furthers the continent’s contribution to global art movements. Southern Guild’s artists explore the preservation of culture, spirituality, ancestral knowledge and identity within our current landscape.
We are looking for a Production & Logistics Coordinator in Cape Town.
Key Performance Areas:
• Production:
Artwork Production Management
Supplier Relationship management & sourcing
Quoting, costing & budgeting
Timeline & production management
• Logistics:
Inventory management & stock control of incoming, outgoing inventory & internal stock movements
Management of Artwork Packing
Condition reporting
Responsibilities would include, but not be limited to, the following:
Production:
Working closely with Design & Production Team, determine exact details and requirements for every object that is produced or sourced for the gallery programme.
Work with the gallery artists to produce bodies of work, specific commissions, exhibition concepts, international fair presentations.
Draft timelines for production of work.
Liaise with suppliers, artists, sub-contractors on requesting and receiving quotes, managing project deadlines, and providing feedback to design and operations teams.
Work with manufacturers/suppliers/service providers to coordinate design development to support product development and exhibition set build for exhibition installations.
Action new orders issuing purchase orders, requesting proformas, tax invoices, managing payment schedules with finance department.
Oversee production with a specific focus on timelines, construction, quality and finishes.
Carry out quality control and troubleshooting of commissioned artworks, furniture and smalls.
Record keeping for production costs and accounting procedures.
Manage production on collections for international artists including liaison with international galleries and international and local artists including design specifications, pricing, manufacture, record keeping, etc
Generate care & installation instructions, based on artist and manufacturer recommendations.
Manage and develop best systems to streamline production processes including monitoring production, deadlines, packing and delivery to ensure timeous installation of artworks and streamlining/reducing costs.
Carry out new manufacturer & supplier research and outreach.
Logistics:
Receiving and recording of all work from artists, and incoming SG product.
Liaising with production, shipping and registration teams to ensure that all work received is accurately recorded on the inventory system and relevant production schedules.
Accurately measuring new and existing work for recording on the inventory system and relevant production schedules, and for ordering of crates and packaging.
Condition checking of incoming and outgoing work.
Condition reporting for internal purposes, and to share with clients and institutions as needed.
Instructing maintenance and cleaning of existing and incoming work.
Managing the collection and preparation of artwork for photo shoots and assisting with movement and care of the work on shoot days.
Ensuring all work is suitably and safely packaged for storage where necessary, and management of SG storage sites.
Coordinating and tracking internal and external movement of work.
Conducting regular inventory assessments for stock and quality control purposes.
Managing any issues related to damaged or missing items promptly and professionally.
Managing packaging inventory and budget.
Ensuring all work is safely packaged for transport to clients, fairs, institutions and SGLA gallery.
Scheduling and overseeing fumigation of work as needed.
Drafting packing and unpacking instructions and ensuring these are included with work when crating.
Ensuring that are instructions & certificates are included with work when crating.
Providing management with insights and recommendations for process improvements.
Position Requirements:
Creative, production, manufacturing or interior design and technical experience.
Project management experience.
Strong admin skills, and computer literacy, specifically in Excel.
Experience in art handling, logistics, and inventory management.
Exposure to the creative and manufacturing industries.
An excellent eye, wide knowledge of materials and processes, and strong design sensibility.
Effective communication skills, the ability to work well in a team, and collaborate with artists and team members.
Strong organizational and time management skills.
Ability to problem solve, multi-task and work under pressure.
A flexible and enthusiastic attitude, with nimble and adaptive thinking.
Authentic interest and commitment to research - resulting in a deep understanding of all artists represented by the gallery and their practices.
If you meet these requirements, we would love to hear from you!
Please click on the email link below to
submit your cover email and CV to Sarah Dawson
By
sending
Southern
Guild
your CV
and
motivation,
you will
be
providing
Southern
Guild
with
personal
information
for the
purpose
of
investigating
whether
you
could be
considered
for an
interview.
Kindly
note
that
this
advertisement
does not
constitute
an
employment
offer,
neither
is
placement
guaranteed
during
this
period
of
consideration.
In
addition,
by
sending
Southern
Guild
your CV
and
motivation,
you
authorise
Southern
Guild
to make
enquiries
and
checks
on the
information
you
provided
therein.
You
further
indemnify
Southern
Guild
against
any
action
consequential
upon
such
enquiries
and
checks.
Southern
Guild
will
compile
a
shortlist
from all
CVs and
motivations
received
and will
invite
possible
candidates
it deems
suitable,
for an
interview.
Candidates
who may
not meet
the
specific
criteria
of the
position
will be
advised
accordingly.
Week 19 | Tuesday 06 May 2025 valid until Sunday 15 June 2025
Internal Reference 2025/03008
Established in 1989 by members of the kitchen industry, the Kitchen Specialists Association is a non-profit company managed by regional committees in Gauteng, KwaZulu-Natal and Western Cape and overseen by a national committee.
The Gauteng Institute for Architecture is one of the oldest architectural organizations in South Africa, founded in 1900 as the Transvaal Institute of Architects. We are a voluntary association affiliated to the South African Institute of Architects and endorsed by the South African Council for the Architectural Profession.
Our Mission: To serve our members’ interests, promote a better built environment and a greater awareness of Architecture.
The IID is the only professional body representing the Interior Design industry in South Africa. Serving the needs of registered, practicing interior architecture, interior design and interior decorating professionals as well as education institutions and suppliers that provide services to the interior design industry.
